Washington Heritage Museums

Featured Job: Bookkeeper at Washington Heritage Museums

by | May 26, 2017 | Uncategorized

The Washington Heritage Museums have posted a featured job on FredJobs.com. Go here to see the job and apply.

Here’s the description:


Approximately 4-8 hours per week.  May vary by week.


Under the supervision of the Executive Director performs bookkeeping and office management duties as follows:


Using QuickBooks, prepares and ensures accuracy of bi-weekly payroll.

Prepares and files monthly, quarterly and annual tax reports, prepares tax checks, and ensures that taxes are paid on time.

Performs accounts payable duties.  This will include, but not be limited to, verification of the validity/accuracy of invoices, accurate posting of payables, and preparation of checks for signature.

Performs accounts receivable duties.  This will include, but not be limited to, accurate posting of receivables, invoicing, and preparing and making bank deposits.

Processes PayPal (membership and donations) and Square (gift shop and admissions) payments.  Ensures that payments are accurately posted and properly transferred to the WHM checking account.  Makes bank deposits, as necessary.

Prepares monthly reports for Executive Director and Treasurer.

Performs monthly account reconciliation.

Prepares a variety of financial reports as requested by the Executive Director.

Provides data and assistance to Executive Director in preparation of the Annual Report.

Office Management:

Obtains bids and estimates for building repairs.   Ensures bids meet the standards required by WHM’s insurance.  Ensures that successful contractors have valid Certificates of Insurance (COI), and maintains file of same.  Meets with contractors, as necessary, to answer questions, allow access to buildings, etc.

Maintains an accurate count of reservations and an accurate guest list for the annual fall fundraising event.  Keeps Executive Director and the Development Committee apprised of same.  Deposits payment checks as necessary.

Purchases office and site supplies.

Answers phone, and handles correspondence including email.


Performs such other duties as may be assigned.

Tagged as: excel, quickbooks

About Washington Heritage Museums

The mission of the Washington Heritage Museums is to preserve, promote and maintain the four 18th century properties of the Washington Heritage Museums in Fredericksburg, VA and develop dynamic educational resources and programs to engage and inspire the interest of everyone.

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